Completing a Shipper's Export Declaration
Whether you're completing your first international order, or if you just need a refresher, we've got you covered.
The Shipper's Export Declaration (SED) is generally required by the U.S. Census Bureau for shipping single commodities valued at more than $2,500 USD, or for commodities requiring a license or license exception.
To complete a Shipper's Export Declaration, you will be asked to provide some information about the package you are shipping.
- Consignee Company Name – Provide a company name for the consignee (shipment recipient). If the consignee is an individual to whom a company name does not apply, please enter the consignee's first and last name.
- Consignee Address Information – Provide the consignee's street address, city, state or province, ZIP or postal code, and country code.
- Schedule B Number – Schedule B commodity codes are 10-digit numeric codes used to identify products that are exported to other countries. A Schedule B commodity code is required to complete the Shipper's Export Declaration. Find Schedule B Codes.
- Quantity – Schedule B Unit(s) – Report the number of whole unit(s) as specified in the Schedule B commodity classification code. You may select the corresponding unit of measure using the "SED Unit of Measure" drop-down menu. Do not report fractions of units. Fractions over one-half should be rounded upward and less than one-half ignored, unless the entire quantity is less than one-half the required unit. For more information, please see: Correct Way to Fill Out the Shipper's Export Declaration (U.S. Census Bureau – Foreign Trade Division).
- SED Unit of Measure – When creating the Shipper's Export Declaration, you must indicate the unit of measurement used for each Schedule B commodity. In most cases, the unit is the same as that used by the industry. Airplanes, vehicles, and most machines require the number being exported, while liquid commodities are generally reported in liters. For most products, the kilogram (kg) is the required weight unit. Please consult the Schedule B to find the unit of measurement used for a Schedule B commodity.
- Domestic (D), Foreign (F), or Foreign Military Sales (M) – Indicate if the goods being shipped are Domestic (D), Foreign (F), or Military Sales (M).
- Domestic merchandise (D) are goods that are the growth, produce, or manufacture of the United States and those goods of foreign origin that have been changed from the form in which imported by further manufacture or processing in the United States.
- Foreign merchandise (F) are goods that formally entered the United States, including bonded warehouses and foreign trade zones, that are being exported without change in condition by further manufacture in the United States.
- Foreign military sale (M) is merchandise being delivered to a foreign government for foreign military use.
For more information, please see: Questions & Answers Relating To The Shipper's Export Declaration (SED) (U.S. Census Bureau – Foreign Trade Division)
- In Bond Code – In Bond Codes indicate the type of In Bond or Not In Bond shipment as part of the Shipper's Export Declaration. The corresponding 2-character In Bond or Not In Bond codes will be determined based on your selection of:
- Not in bond
- Warehouse withdrawal for immediate exportation
- Warehouse withdrawal for transportation and exportation
- Transportation and exportation
- Immediate exportation
- Immediate exportation from a foreign trade zone
- Transportation and exportation from a foreign trade zone
- Entry Number – Provide an Import Entry Number if the export transaction is used as proof of export for import transactions, or if the merchandise entered the United States as an import and is now being exported out of the United States.
- Point of Origin – Report the U.S. state in which the shipment originated by entering the two-character U.S. Postal Service abbreviation. For example, if you are shipping your item from California, enter "CA" in the Point of Origin field.
- Method of Transportation – Select the method of transportation by which the shipment will exit the border of the United States.
- Shipper EIN or TID – Provide the shipper's Employer Identification Number (EIN) or Taxpayer Identification Number (TID). More information about the Employer Identification Number and Taxpayer Identification Number is available from the IRS website.
- SED Filing Option – The U.S. government requires the Shipper's Export Declaration to be filed electronically prior to shipment export. You may choose to file the SED yourself (you may file the form electronically using the U.S. Census Bureau's Automated Export System), or to have UPS file the SED on your behalf.
- UPS must have a Power of Attorney on file for you in order to file the SED on your behalf. For questions about filing the SED through UPS, please contact your UPS account representative. If you do not have an account representative, please contact UPS Supply Chain Solutions.
- Parties to Transaction – Indicate if the shipment export is conducted between related or non-related parties. A related party transaction is a transaction between the U.S. principal party of interest (the person in the U.S. who receives the primary benefit, monetary or otherwise, of the foreign transaction) and a foreign consignee, where there is at least 10 percent ownership of each by the same U.S. foreign person or business enterprise.
- Export License Number – An export license is a document issued by the government of the shipper's export country, which permits the license holder to export specific goods to certain destinations. If items contained in your shipment require an export license, you must obtain this license and report the export license number in the "Export License Number" field when creating the Shipper's Export Declaration. Please see the Export Administration Regulations (EAR) for more information about export licenses.
- Export License Date – If you've reported an export license number when creating the Shipper's Export Declaration, you must provide the license expiry date. Please see the Export Administration Regulations (EAR) for more information about export licenses.
You can make changes to the Shipper's Export Declaration during the shipment review process. To edit this form, click the form's Edit Form Contents button.
Once you've finished creating the shipment, you can print the Shipper's Export Declaration using the Print UPS International Forms button on the shipment confirmation screen.
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