Using Folders to Organize Your Email

Working With Folders Creating Folders Moving Messages Changing the Message View Renaming and Deleting Folders

Working With Folders

Looking to keep better track of your messages? You’re in luck. Mail folders make it easy to organize those incoming and outgoing messages. You can create your own folders in which to store your messages and even instruct Mail to deliver certain messages to specific folders.

On first glance you’ll notice that your mailbox has five special-purpose, permanent folders that you can’t remove or rename:

  • Inbox icon  Inbox—Unless you tell us otherwise, all incoming messages automatically go to your Inbox folder (except suspected spam). You can read your mail in the Inbox, then delete it, move it to another folder, or leave it in the Inbox.

  • Drafts folder icon Drafts—The Drafts folder holds messages that you’ve composed or are in the process of composing and haven’t sent. A message saved in your Drafts folder remains there until you send it or delete it.

  • Sent folder icon Sent—You have the option of saving copies of the email messages you’ve sent in your Sent folder (this is the default when you begin using Mail). This makes it simple for you to review or resend the message if necessary.

  • Spam folder icon Spam—When you receive messages that Mail identifies as junk mail, it directs the messages to the Spam folder. Using caution, you can read these emails, move them to other folders, and delete them.

  • Trash folder icon Trash—When you delete messages, Mail moves them to the Trash folder. Mail can delete messages in your Trash folder at any time without warning. You can also empty the Trash folder yourself. Once messages are emptied from the folder, they’re permanently deleted from your Yahoo! account, so you can’t recover them.

You can create your own personal folders and manage your email further in a way that makes sense to you.

All mail folders, permanent and those you create, appear on the left side of the window, except when you are composing an email message. To open a folder and see its contents, click its name.

The folder list appears on the left side of the page. Click a folder name to open the folder.


What’s Next

You can easily get by working with Mail’s permanent folders, but why not create your own and organize your email into meaningful groups? You’ll avoid a long list of emails, and make it easier to find the ones you want.

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Words to Know

  • Folder: a container that holds individual elements specific to the context; for example, email messages in Mail.
  • Junk mail: unsolicited email on the Internet; also called "spam".
  • Permanent folder: a mail folder that is automatically created in an Mail account and can’t be deleted.
  • Personal folder: a mail folder that the user created.
  • Spam: unsolicited email on the Internet; also called "junk mail".