Customizing Mail Classic

Making the Most of Your Home Page Personalizing Mail Options Changing the Page Color Adding a Signature Changing Your Personal Information Other Ways to Customize Mail

Adding a Signature to Your Outgoing Messages

Many people like to include a personal "signature" at the bottom of their outgoing email messages. You can create a signature, and Mail will automatically add it to each message you send. Write your signature before you begin composing your first message.


Here’s How

  1. Open the Options page. (Remind me how.)

  2. On the left side of the page, click the Signature link.

    Click the Signature link.

    The Signature options open on the right.

  3. Select the Show a signature on all outgoing messages option.

    Select the "Show a signature on all outgoing messages" option.

  4. If you want to create your signature using rich text and you don’t see the formatting toolbar, click the Rich Text option found above the right side of the input box.

    Click the Rich Text option.

    The text formatting toolbar displays above the input box. Use these tools to format the text of your signature.

    Tip: How your signature actually appears to your friends depends on each person’s email service and the browser or application they use to read your message. If you think most of your friends use email services that don’t support color and graphics, or if your friends just don’t want to receive fancy messages, stick with plain text. It displays in any email system.

  5. Type your signature in the input box.

    This could be your name, a business name, a favorite quote, anything you like. Just remember that this will be attached to the bottom of all your outgoing messages. Make sure it’s something you want to share with everyone that you send email to.

    The following example was written with rich text turned on.

    Type your signature in the input box.

  6. Click the Save Changes button.

    Click the Save Changes button.

    The next time you compose an email, you’ll see your signature in the text input box. You can type your message above it, below it, or anywhere in between.

    Your signature appears in the Compose page.

    Because the signature is text within the message pane, you can easily change it if you like. Your edits affect the signature text for this message only and won’t change your permanent signature.


What’s Next: Removing Your Signature From Selected Messages

OK, the truth is, you don’t have to include your signature on every message. It’s your choice.

  • If you don’t want a signature going out with a particular message, simply delete the signature from the text of the message before you send it.

  • To turn off the automatic inclusion of your signature, return to the Signature option page and select the Do not use a signature option. Your signature is still stored on this page but Mail doesn’t attach it to your emails until you’re ready to use it again.

    Suspend your signature by checking the "Do not use a signature" option.

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Words to Know

  • Signature: a short text file that you create for Mail to attach to the end of your outgoing email messages. The file might contain your name, position, a favorite quote, or whatever you want to convey with every email message you send.